Wednesday, August 23, 2006

Turn Gmail into a powerfull time management tool by Razvan Antonescu

Turn Gmail into a powerfull time management tool

GTDGmail can be easily called paraphrasing another promising service , as the best thing that happened to Gmail since Gmail.

Done by the same guys that created BumbleSearch (aka Andy Mitchell and Chris Korhonen) GTDGmail in short is a Firefox / Flock extension that works on the same principles as Greasemonkey to turn your Gmail account into a powerfull task manager.

In their own words, GTDGmail means:

“GTD - Getting Things Done - is a simple and effective productivity concept: designed so that even the laziest and most scattered of people can be organised and stress free. “

GTD is a productivity concept by David Allen that implies that “that a person needs to move tasks out of their mind and get them recorded somewhere. That way, the mind is freed from the job of remembering everything that needs to be done, and can concentrate fully on actually performing those tasks.” At the core of the system are the following principles:


While Gmail COLLECTS various pieces of informations daily, GTDGmail helps you Process, Organize and Review tasks in order to facilitate Doing.

GTDGmail features:

1. Easily Organise GTD Labels:Labels are now structured into Contexts, Status, Projects and References; making it easier to read and use. The labels the sytem needs are very easy created in the Settings section using a wizard like interface.


2. Labels can be applied much more rapidly than in standard Gmail. If in standard Gmail, applying labels is done through a dropdown list, with GTDGmail applying labels is more easy. In the inbox view, an icon provides all the needed labels, or when viewing an email all the labels are listed on the top of it

Apply labels from Inbox

Apply labels from email
3. Quickly Review Outstanding Tasks. Once the labels are setup and applied to a few messages, you can start using the organizing features.
a) Normally from the labels box
b) Using quick shortcuts from GTD Review on top the email messages:

c) Quickly review outstanding GTD tasks that are over a few days old using the new advanced GTD search:

4. Save Specialised Searches. Searches can be created and saved that enable precise queries over your GTD tasks.
5. Send Myself Tasks and References. One of the features I like the most is ability to mail yourself different tasks. You can quickly compose Tasks and References and send them to your Inbox. In order to do this, GTD hides the TO: field and sends emails to your address in the formats gmailaccount+task and gmailaccount+refference.

Other stuff you should know:
1. Legally speaking, any page modifications are against Gmail’s T&Cs. Therefore, as a disclaimer they had to state that you run GTDGmail at your own risk. (GTD Gmail is a perfect addon to Gmail. Google guys should be complete retards killing accounts of users that use it and in fact they should immediately hire Andy)

2. In order to take the maximum profit of GTDGmail you should familiarize yourself with the GTD system. If it doesn’t fit you than there are still options for you. Check the Tips&Tricks section for that.

*** See also: http://www.davidco.com/tips_tools.php The David Allen Company
http://ideamatt.blogspot.com/2005/09/dealing-with-meeting-notes-gtd-to.html

or http://cnxn.ca/NoFoldersTutorial.html#Sorting_Email

http://home.comcast.net/%7Ewhkratz/id3.htm

as well as www.cool-time.com

and if you have any comments about how to implement these ideas please leave a meessage.


# posted by Daniel (Danny) : 12:17 p.m.
Comments:
Neat stuff! Thanks very much for the link.

matt
# posted by Blogger Matthew Cornell : 9:06 p.m.
 
Post a Comment



<< Home

This page is powered by Blogger. Isn't yours?

DOUBLE-CLICK any word on our site and you will get an instant definition

Online Reference
Dictionary, Encyclopedia & more
Word:
by:

Here are a few quotes of inspiration and some food for thought about work and life ... CARPE DIEM (seize the day)

"Networking is more than meeting the right people. It's about connecting with their purpose and helping them achieve their goals. It's about connectin them with their success."

  • Craig Elias: Canada's Mr. Networking

    • "So you ask “what can I do to build confidence in myself”? Start by discovering who you are (your Personal Brand), which will allow you to understand what you need to do in order to gain this confidence you seek. Once discovered, it is all about repetition, through telling yourself that you are unique and “you have nothing to lose.” Saying this will help you be more outgoing, which translates into confidence."

  • Dan Schawbel

    • "Our subconscious minds have no sense of humor, play no jokes and cannot tell the difference between reality and an imagined thought or image. What we continually think about eventually will manifest in our lives. Unfortunately most of us are completely unaware of this fact and we do not monitor our thoughts with the care needed so that we can create in our lives the results we say we want. Since the great majority of people do not feel worthy and deserving of abundant good fortune, radiant good health and total success in all areas of their lives that overriding thought pattern controls the results people get. The first order of business of anyone who wants to enjoy success in all areas of his or her life is to take charge of the internal dialogue they have and only think, say and behave in manner consistent with the results they truly desire. - Sidney Madwed

    "You cannot escape the results of your thoughts. Whatever your present environment may be, you will fall, remain or rise with your thoughts, your vision, your ideal. You will become as small as your controlling desire; as great as your dominant aspiration." - James Lane Allen

    "In football you always get judged on your last game. Whoever you are, or how amazing you are, it's the last game that everyone has seen." - Thierry Henry

    "80% of the stuff you get you are never going to need again. 20% you do need, and you need to prioritize its importance."

  • Julie Mahan

    • "It takes half your life before you discover life is a do-it-yourself project." - Napoleon Hill

    "The only thing that doesn't change is change itself." - Heraclitus (You can't step into the same river twice, the old Greek said, because the water keeps moving. - If you're clinging to your old reliable tools, you're not just standing still, you're actually moving backwards from the point of view of those who are moving on with the river of technological change.)

    "The secret of man's success resides in his insight into the moods of people, and his tact in dealing with them." - J. G. Holland

    "To put distance between you and your competition, you must become more VALUABLE... not just more PRODUCTIVE."

  • E. R. Haas

    • "When one door closes another door opens; but we do often look so long and so regretfully upon the closed door, that we do not see the ones which open for us." - Alexander Graham Bell

    "Successful people are not necessary smarter than anyone else, they are simply more effective."

  • Ross Mackay

    • "You'll never achieve real success unless you like what you're doing."

  • Dale Carnegie